How to Void a Check in QuickBooks?

Jun 28, 2022      admin      QuickBooks

---

QuickBooks is a bit complex for many people, and this, at times, can result in users making mistakes all the time. Many of QuickBooks’ errors appear because of the same. Wring entries, issuing a check to the wrong person, and so much more. However, QuickBooks is very forgetful and therefore lets its users make corrections, such as voiding a check.

Suppose you have also issued a wrong check or created a duplicate check and are looking for help. Then this blog is for you. Here, we will introduce you to the conditions under which you need to how to void a check in QuickBooks. In addition to that, we will also tell you what the entire procedure of doing the same is.

When To Void a Check in QuickBooks?

One needs to void a check under the following circumstances:

• If you issue the check under the wrong name
• In case you issue a duplicate check
• When you enter incorrect details on a Check, such as a date or an amount
• If an employee loses his check
• In case you enter the wrong work locations for paychecks

How to Void a Check in QuickBooks?

If you have been in one of the aforementioned situations, then you must go ahead and read this post till the end. Here, we have jotted down some steps that can help you:

• Select check register
• Choose the check you need to void
• Lastly, void the check

Now let us go through each step thoroughly.

Select Check Register

• Go to QuickBooks Desktop, and from the menu bar, click on the Banking option.
• Next, from the drop-down list, select Use Register. You can also just use Ctrl + R from your keyboard to go to the register.

Choose the check you need to void

• Now, on this tab, select the account that you want to make changes to.
• The software will direct you to a new page where you will find all your check transactions from that account.
• Next, go through the list and double tab on the cheque that you need to void.

Void the check

• Now that you have the check details on your desktop, you need to remove the check.
• Click on the delete menu available at the top of the tab.
• From the drop-down table, choose Void.
• To confirm, check if the amount mentioned in front of that cheque has turned to 0.
• Finally, go ahead and save the changes.
• A new pop-up will appear before you. Hit Yes, and you are good to go.

Void a Payroll Check In QuickBooks

If you have already filed your payroll tax returns, then voiding a payroll can be a bit tricky. This is why it is better to reprint a check with a new number instead of issuing a new check altogether.
Go along these steps to make this happen:

• Go to the check register you want to void the check from
• Look for the payroll check
• Reprint the old check with a new number
• Assign the old check number to the new number and void the old check

Go to the Check Register

• Again follow the same steps as mentioned above to get to the check register.
• From the menu bar of QuickBooks and look for Banking.
• From there, click on the Use Register option.

Look For The Payroll Check

• From the long list of checks, look for the payroll check you issued by mistake.
• Double-click on that to see all the details of the check.

• Here, look for the cheque number, usually present at the top right corner of the same.

Reprint with New Check Number

• Now to change the check number, look for the Print option on the menu bar.
• From the list, select Check.
• On the next page, QuickBooks will assign a new number to this check.

1. Once you hit OK, the software will print your check with the new number, and that will be automatically saved to your Check Register.

Assign the Old Check Number to a New Check

• Now, this step is only necessary if you want to void the old check.
• Go to the bottom of the Check Register and enter the old check number.
• There set the detail. This means once the check details appear on your screen, change the memo to void.
• Finally, hit the Record button, and there you have your old check in the list.

If you are facing this type of error:

QuickBooks is a bit complex for many people, and this, at times, can result in users making mistakes all the time. Many of QuickBooks’ errors appear because of the same. Wring entries, issuing a check to the wrong person, and so much more. However, QuickBooks is very forgetful and therefore lets its users make corrections, such as voiding a check.

Suppose you have also issued a wrong check or created a duplicate check and are looking for help. Then this blog is for you. Here, we will introduce you to the conditions under which you need to void a check. In addition to that, we will also tell you what the entire procedure of doing the same is.

When To Void a Check in QuickBooks?

One needs to void a check under the following circumstances:

• If you issue the check under the wrong name
• In case you issue a duplicate check
• When you enter incorrect details on a Check, such as a date or an amount
• If an employee loses his check
• In case you enter the wrong work locations for paychecks

How to Void a Check in QuickBooks?

If you have been in one of the aforementioned situations, then you must go ahead and read this post till the end. Here, we have jotted down some steps that can help you:

• Select check register
• Choose the check you need to void
• Lastly, void the check

Now let us go through each step thoroughly.

Select Check Register

• Go to QuickBooks Desktop, and from the menu bar, click on the Banking option.
• Next, from the drop-down list, select Use Register. You can also just use Ctrl + R from your keyboard to go to the register.

Choose the check you need to void

• Now, on this tab, select the account that you want to make changes to.
• The software will direct you to a new page where you will find all your check transactions from that account.
• Next, go through the list and double tab on the cheque that you need to void.

Void the check

• Now that you have the check details on your desktop, you need to remove the check.
• Click on the delete menu available at the top of the tab.
• From the drop-down table, choose Void.
• To confirm, check if the amount mentioned in front of that cheque has turned to 0.
• Finally, go ahead and save the changes.
• A new pop-up will appear before you. Hit Yes, and you are good to go.

Void a Payroll Check In QuickBooks

If you have already filed your payroll tax returns, then voiding a payroll can be a bit tricky. This is why it is better to reprint a check with a new number instead of issuing a new check altogether.
Go along these steps to make this happen:

• Go to the check register you want to void the check from
• Look for the payroll check
• Reprint the old check with a new number
• Assign the old check number to the new number and void the old check

Go to the Check Register

• Again follow the same steps as mentioned above to get to the check register.
• From the menu bar of QuickBooks and look for Banking.
• From there, click on the Use Register option.

Look For The Payroll Check

• From the long list of checks, look for the payroll check you issued by mistake.
• Double-click on that to see all the details of the check.

• Here, look for the cheque number, usually present at the top right corner of the same.

Reprint with New Check Number

• Now to change the check number, look for the Print option on the menu bar.
• From the list, select Check.
• On the next page, QuickBooks will assign a new number to this check.

1. Once you hit OK, the software will print your check with the new number, and that will be automatically saved to your Check Register.

Assign the Old Check Number to a New Check

• Now, this step is only necessary if you want to void the old check.
• Go to the bottom of the Check Register and enter the old check number.
• There set the detail. This means once the check details appear on your screen, change the memo to void.
• Finally, hit the Record button, and there you have your old check in the list.

If you are facing this type of error:  How to Fix QuickBooks Error 404?

Conclusion

There can be a possibility that your employee kept a check for too long or lost it, or even you made a mistake while issuing the check. If any of this has happened to you, then you must want to know how to void a check in QuickBooks. In this case, this blog will help you a lot. Just go along the steps mentioned above, and you are good to go.

However, if you need more assistance, then you can get in touch with our professional team, and we will help you. Just write your issue at info@getcontacthelp.com, and we will get in touch with you as soon as possible.